Privacy Policy

Privacy is as important to us as it is to you. The privacy policy applies to our website and all relations between Epic Events and its customers, prospects, business partners, travel professionals, agencies and journalists in our databases.

Epic Events respects the privacy of the persons about whom it receives information and treats the information strictly confidential. In this privacy statement we explain which personal data Epic Events collects, uses and processes.

Visiting our website and reading our electronic newsletters and invitations implies your explicit approval (by means of communication of your personal data, opt-in or because of earlier approval by mail or telephone) of the Privacy Statement and thus of the way in which we collect, use and process your personal data. Therefore, please read this Privacy Statement.

The data which Epic Events collects are limited to the working atmosphere. We keep professional data which allow us to carry out our activities on behalf of our customers. 

Your rights

If you would like to exercise the privacy rights mentioned below, please contact to exercise one or more of the following rights free of charge:

  • Access to the personal data that Epic Eventst may have at your disposal;
  • Correct, complete or update your personal data;
  • Deletion of your personal data (‘right to be forgotten’);
  • A limitation on the processing of your personal data;
  • Transferability of your personal data;
  • Objection/reaction to the processing of your personal data.


If you do not want to receive marketing e-mails, you can always unsubscribe by means of the button “unsubscribe”, which stands under every marketing e-mail of Epic Events. Epic Events uses the online tool Mailchimp for its emailing campaigns. Within that tool, you can always consult the data we have on you and also change or modify them. 

Personal data

The data that Epic Events collects is limited to the following:

  • E-mail address;
  • First name and surname (in certain cases);
  • Address (in certain cases);
  • Company name (in certain cases);
  • Telephone number (fixed/gsm, in certain cases).


Use of personal data

Epic Events uses your personal data for:

  • Inviting for events organized by Epic Events in cooperation with its customers;
  • Informing destinations and tourism companies for which Epic Events is active;
  • Sending targeted advertising and updates;
  • Carrying out market research and surveys;
  • Statistical purposes.


Collection of personal data

Epic Events collects personal data during:

  • A collaboration with Epic Events;
  • Using the services of Epic Events;
  • Subscribing to the newsletter (whether or not via the website);
  • Correspondence with Epic Events;
  • After telephone contact asking for the person responsible who we can inform about the activities of Epic Events and the customers we represent;
  • Exchanging business cards;
  • The participation in our events and the associated registration and registration.


Sharing of data to third parties

Epic Events does not give your personal data to third parties. Unless you register for an action of our partners, have a question about/for one of our partners, etc. Without prejudice to the above, it is however possible that Epic Events discloses your personal data to the competent authorities when Epic Events is obliged to do so on the basis of the law or within the framework of a judicial or future judicial procedure and to safeguard and defend our rights.

Partner websites

Our website and mailings contain links to other websites. Epic Events is therefore not responsible for the privacy policy and its application on other websites.


This privacy statement is in accordance with the General Data Protection Regulation. We reserve the right to periodically update this privacy statement. The latest version will be published on this page.

Your data as well as our privacy policy can also be retrieved on simple request. 


Do you have a complaint about the collection, use and/or processing of your personal data? Then we would like to draw your attention to the complaints procedure at the Belgian Privacy Commission ( This body is authorized to take note of your complaint. 

Contact Epic Events

If you have any questions about our privacy policy or how Epic Events collects, uses or processes your personal data, please contact us:

  • By e-mail:

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